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To: Volunteers for the
OPA Paint Out
From: Crista Goluch, Assistant to the Executive
Director (gocrista@comcast.net)
Re: Instructions for the
Great Paint Out
First, I would like to thank you for volunteering your
services to help make this a fun, productive event for all OPA members. The
idea is to offer OPA members an opportunity to network and socialize with other
members in their area. We hope that this will turn out to be a great event
that members will look forward to year after year. We have set up some
guidelines in order to make this event fairly consistent across the country. Please
read the instructions over carefully, and let us know if you have any questions,
suggestions or concerns.
Date of Event
Please select a date/time
somewhere between September and November, preferably a date on the weekend
since many of our members are working during the week. In addition, please select a rain date. While most
of you probably head out in all sorts of weather, we do want to have a date
scheduled just in case there is a torrential downpour, lightening, emergency, etc.
Time of Event
We suggest your paint out be one
day – anywhere from 4 – 8 hours in length.
Location
Most of you probably have some
places in mind that would be great for this event. Keep in mind that safety
needs to be our number one priority and so we ask that you select a location
that will be easily accessible to all of our members – young and old.
You need to know whether there is parking close by, restrooms, etc.
Food and Beverage
You can ask people to bring their
lunch if there isn’t anything really close by…or you can suggest everyone meet
afterwards at a local restaurant. Whatever you feel would work best based on
your location, etc. Please note, absolutely no alcoholic beverages can be
served on location.
Actual Event
If you have a digital camera, or
one of the members coming has one, please ask them to bring it along to take
pictures. We are going to post some of the pictures on the OPA website, and
would like for your group to be included. PLEASE DON’T E-MAIL THE PICTURES, as
they take too long to download, etc. We would really appreciate your putting
the photos on a disc (along with captions if possible) and sending the disc
into OPA Headquarters. If you need to take pictures on a regular camera,
that’s okay too.
Keep in mind, this is supposed to
be fun, be sure everyone is introduced and feels welcome. People are coming
because they want to be a part of OPA…let’s be sure everyone walks away feeling
like they’ve had an enjoyable day and have met some new friends.
Communication with other Members
In order to participate this year,
we must receive all paperwork by July 1. This will give us ample time to list
all of the paint outs on the website. We will also send an e-mail out and make
a general announcement in the newsletter. However, the details of the event
will be communicated and organized through the volunteers. The way in which
this event will be communicated to the members is on the website under the
Event Section. We will have your state listed as a site, so a member can click
on your state and find all the details that you will provide on the attached
sheet. If you live in a large state, we will probably have one or more paint
outs provided we have enough volunteers. We will post your name, e-mail, and
phone number for members to reach you directly. Please try and respond back to
messages within 24 hours. We ask that you complete the attached form as early
as possible, and no later than July 1, so that we can give members ample time
to participate.
Please be sure to keep a list of
those members who have contacted you about coming to the event. If for whatever
reason, you need to change locations, times, etc., we want to be sure everyone
is aware of those changes! Be sure to get their full name and phone number..
SAFETY
While we know that this will be a
great experience for everyone, we do ask that as the coordinator of the event you
take some precautionary measures as well. Be sure to enlist a friend or two to
come along with you. Be sure to bring a cell phone and be familiar with the area,
as well as the nearest medical facilities. Do not offer to give rides to the
event to anyone you do not know. Do not give out your home address.
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